Download: Bronx Science PA ByLaws as of February 13, 2017
BY-LAWS OF THE
PARENTS’ ASSOCIATION OF THE BRONX HIGH SCHOOL OF SCIENCE
APPROVED BY THE MEMBERSHIP ON February 13, 2017
ARTICLE I – NAME The name of the association shall be the Parents’ Association of the Bronx High School of Science (the PA or Association).
ARTICLE II – OBJECTIVES
Section 2.01 To promote the education, interests, health, and welfare of the students at The Bronx High School of Science (the School);
Section 2.02 To foster and encourage parental participation in the school
Section 2.03 To develop a cooperative working relationship between parents and staff of the school.
Section 2.04 To do all things necessary, suitable and proper, in furtherance of and for the accomplishment of these objectives.
ARTICLE III – MEMBERSHIP
Section 3.01 Eligibility. Parents of students currently attending the School are automatically members of the PA. As used in these Bylaws, “Parent” means a parent by birth or adoption, stepparent, foster parent, legally appointed guardian, or person in parental relation (as defined in Chancellor’s Regulation A-660). At the beginning of each school year, the association shall send a welcome message to inform parents of their membership status and voting rights.
Section 3.02 Dues. Payment of dues or donations is not a condition of membership, voting or running for office.
Section 3.03 Voting Privileges. Each parent of a child currently enrolled shall be entitled to one vote. Proxy voting or absentee balloting is prohibited. PA members and Officers may not vote on matters where there is a conflict of interest. “Conflict of interest” shall include, but not be limited to, situations where (a) a PA member or Officer has any direct or indirect interest in a business dealing with the School, the community school district, or the Board of Education, including a contract or personnel appointment; or (b) a Community District Educational Council member or any other school employee or Officer who is also a PA member and who is likely to hear the same subject on appeal, whether or not the Board member has an interest in the subject. Officers may, however, vote for themselves or their spouses.
ARTICLE IV – OFFICERS
Section 4.01 Titles. The Officers of the PA shall be a President or two Co-Presidents; First Vice-President; Second Vice-President; Treasurer, Assistant Treasurer; Recording Secretary or co-Recording Secretaries; and Communications Secretary.
Section 4.02 Term of Office. The term of office of all Officers shall be from July 1 through June 30. Officers may serve no more than 2 terms in a single position, but may seve in various positions on the Executive Board with no limit to the number of terms. Officers shall serve without compensation. All parent members are eligible to run for any office
Section 4.03 Duties of Officers.
(a) President. The President or Co-Presidents or designated representative shall preside at membership meetings and meetings of the Executive Board; shall be ex-officio members of all committees except the Nominating Committee; shall co-sign all checks; shall appoint all chairs of committees subject to the approval of the Executive Board; shall carry out the decisions of the membership; and shall perform all other duties incident to the office. In the event that the PA elects co-presidents, the remaining Executive Board members in consultation with the Association will determine which Co-President will serve as the core member of the SLT and which Co-President will serve as the School’s representative to the District President’s Council. The President or Co-Presidents or designated representative shall attend FACE (Division of Family and Community Engagement)professional development seminars relating to Association leadership. The President or Co-Presidents shall assist in the June Transfer of PA records to the incoming Executive Board.
(b) First Vice-President. The First Vice-President shall assist the President and Co-Presidents; shall assume the President’s or Co-Presidents’ duties in their temporary absence or at their request; shall be empowered to co-sign checks in the absence of the President or both Co-Presidents.
(c) Second Vice-President. The Second Vice-President shall assist the President and Co-Presidents and the First Vice-President and shall assume their duties in their temporary absence or at their request.
(d) Treasurer. The Treasurer shall be responsible for all financial affairs and funds of the association.; shall be responsible for the transfer and deposit of all PA monies to the PA bank accounts; shall maintain all deposit slips with appropriate identification of funds; shall maintain an updated record of all income and expenditures; shall co-sign all checks; shall provide a financial report at all general membership meetings; shall ensure that all tax documentation is completed and submitted on time, and shall perform all other duties incident to the office. The Treasurer shall prepare and provide the January 31 Interim and June 30 Annual PA Financial Reports. The Treasurer shall be chair of the Budget Committee and shall assist the Second Vice-President, and shall assume their duties in their temporary absence or at their request.
(e) Assistant -Treasurer The Assistant-Treasurer shall assist the Treasurer in keeping the financial records of the PA and in the Treasurer’s other duties. The Assistant -Treasurer shall assume the Treasurer’s duties in the temporary absence or incapacity of the Treasurer or at the request of the Treasurer, President or one of the Co-Presidents. The Assistant-Treasurer shall assist the Treasurer and shall assume their duties in their temporary absence or at their request.
(f) Recording Secretary or Co-Recording Secretaries The Recording Secretary or Co- Recording Secretaries shall record the minutes of all regular and special meetings of the PA and of the Executive Board and shall distribute copies of the minutes at the next scheduled meeting for review and approval by the general membership and the Executive Board; The Recording Secretary or co-Recording Secretaries shall maintain custody of the Association records on school premises and on the PA website. Approved meeting minutes and attendance records from both monthly Executive Board and General meetings shall be posted promptly after approval.. The Secretary or Co-Recording Secretaries shall incorporate all amendments into the by-laws and shall ensure that signed copies of the by-laws with the latest amendments are on file with the Principal’s office, and shall perform all other duties incident to the office. They shall assist the Assistant Treasurer and shall assume their duties in their temporary absence or at their request.
(g) Communications Secretary The Communication Secretary’s responsibilities shall include the preparation of notices for all Association meetings, agendas, sign–in sheets and materials for distribution. The Communications Secretary shall be responsible for reviewing, maintaining and responding to all correspondence and email addressed to the Association and shall perform all responsibilities incidental to the office. They shall assist the Recording Secretary and shall assume their duties in their temporary absence or at their request.
Section 4.04 June Transfer of records The outgoing PA Executive Board shall arrange for the orderly transfer of records and information of the PA, which shall include an overview of all PA transactions for the school year to the incoming Executive Board. At least one meeting will be scheduled during the month of June for this purpose. Any member of the Executive Board may request the assistance of the President or co-Presidents during this process.
Section 4.05 Surrender of Records All Officers shall, at the expiration of their terms, surrender to the PA office all vouchers, books, records, keys, electronic-files and all other property of the PA in their possession or control.
Section 4.06 Election of Officers
(a) Election of Nominating Committee
(i) The Nominating Committee shall consist of between three and five members to be elected by the membership at the February meeting. Notice of the February meeting shall inform the membership that the Nominating Committee will be elected and that all interested in serving on the Nominating Committee should submit their names to the Recording Secretary or one of the Co-Recording Secretaries. No person employed in the School shall be eligible to serve on the Nominating Committee.
(ii) Members of the Nominating Committee are not eligible to run for office.
(iii) The Nominating Committee shall select a chair from its members. The PA President or a Co-President shall call a meeting of the Nominating Committee within two weeks of its election.
(b) Nomination Process.
(i) The Nominating Committee shall distribute a notice to the membership no later than one week after its first meeting, listing and describing the duties of each Executive Board position and soliciting candidates. This notice shall identify the members of the Nominating Committee. Anyone interested in serving or who would like to suggest someone else as a candidate shall submit the names to the Nominating Committee, together with whatever additional information the Nominating Committee reasonably may request. This and all Nominating Committee notices shall be prepared and distributed in all applicable languages, where possible.
(ii) The Nominating Committee shall prepare a slate of candidates and present it at the May general membership meeting.
(iii) Candidates shall be nominated for each of the Officer positions and five member-at-large positions. One additional member-at-large position shall be left vacant to be filled by a freshmen or incoming parent to be elected at the October general membership meeting.
(iv)Nominations shall be taken from the floor at the May general membership meeting. Nominations from the floor must be seconded at the May meeting in person or by petition.
(v) Nominations shall be closed n no later than eleven 11 days prior to the June general meeting and shall not be taken from the floor at the June meeting unless there is no candidate running for the position.
(vi) No later than 10 days before the June general membership meeting, the Nominating Committee shall send a notice to all PA members identifying all candidates for each position and informing them of the date and time of the election and stating that such candidates have been determined to be eligible after consultation with the principal. This notice may be sent together with the notice of the June general membership meeting. The nominating committee shall also inform the Principal of the date and time of the election on or before April 1.
(c) Qualifications of Candidates. There shall be no qualifications for any office in the PA other than being a Parent. However, no member of a community school board or of the Community District Education Council from the district encompassing the School is eligible to serve as an Officer of the PA, nor is any employee of the School, including a parent coordinator, eligible to serve on the Nominating Committee, as an Officer of the PA, as an Executive Board member, or as a parent member of the School Leadership Team.
(d) Election Procedure.
(i) The Nominating Committee shall be responsible for conducting the election, which shall be held no later than the June General Meeting.
(ii) If there is only one candidate for each office, by motion and vote of the membership, the Recording Secretary or one of the Co-Recording Secretaries shall be instructed to cast one vote for the entire slate and that shall be included in the minutes.
(iii) Contested elections and Use of Ballots: In the event of a contested election, voting shall be by written ballot. Names of candidates shall appear on the ballot in alphabetical order under the title of the position for which they were nominated.
(iv) Ballots shall be printed with instructions in English and other languages, as appropriate, where possible. Voting by proxy or absentee ballots is not permitted.
(v)Determining Voter Eligibility –
All members of the PA at the time of the election are eligible to vote. Individuals who will begin their membership the following school year may not vote (i.e., parents of incoming students). The principal or her/his designee must verify each individual’s eligibility to vote by confirming that the individual qualifies as a member of the PA. This verification must occur prior to the distribution of ballots. (vi) The Recording Secretary or one of the Co-Recording Secretaries and a representative of the Nominating Committee shall count ballots. If the Recording Secretary or a co-Recording Secretary is a candidate, another member of the Executive Board who is not a candidate shall count the ballots instead.
(vii) Ballots shall be retained for six months in the PA office.
(viii) The principal or his/her designee (the parent coordinator cannot be the principal’s designee) shall certify that the nominations and election process were conducted in accordance with CR A-660. The Nominating Committee shall promptly provide the Principal with the information to complete the PA election Certification (Attachment 10 to CR A-660). Within five (5) calendar days the Nominating Committee shall report the certified election results to the Deputy Borough Director of High Schools.
(ix) The notice to the membership shall be sent before the latter of the date of the regular notice of the June meeting or within two weeks of the election and shall include a list of the elected incoming Officer and Executive Board members.
(x) Installation and introduction of incoming Officers and Executive Board members shall take place at the June general membership meeting following the election.
(xi) For the member-at-large position left vacant for incoming parents and/or for any unfilled positions at the spring election (other than President, Secretary and Treasurer), there will be notification of availability in September prior to the general membership meeting. A slate of candidates shall be finalized at the September general membership meeting and a vote taken by the October General membership meeting. The election procedures set forth in this Section shall be followed as applicable.
(xii) The PA must elect required Officers (President, Secretary, and Treasurer) to be a functioning PA. If a PA has ceased to function for failure to conduct a valid election or for failure to fill vacancies in the positions of President, Secretary or Treasurer in accordance with the terms of the PA’s bylaws, the Principal shall be responsible for activating the PA by October 15th of the following school year as per Chancellor’s Regulation A-660.
Section 4.07 Vacancies
- In the event of a vacancy on the Executive Board, the Executive Board must notify the membership in writing of any vacancy within 5 calendar days, and specify in the notification whether the vacancy will be filled by succession or expedited election.
- All Officer vacancies must be filled by succession of the next highest ranking Officer. For example, a vacancy in the position of president will be filled by the vice-president or next highest ranking Officer. Upon resignation of a co-Officer, the PA members must vote to determine if the remaining co-Officer may fill the unexpired term on her/his own or whether an expedited election must be conducted.
- In the event that an office cannot be filled through succession, an expedited election must be held to fill the vacancy. The ranking of Officers for succession purposes shall be: President, First Vice President, Second Vice President, Treasurer, Assistant Treasurer, and Recording Secretary, Communications Secretary.
- Officers who wish to resign their positions must do so in writing to the Recording Secretary or Co-Recording Secretaries, and shall turn over all records to the Recording Secretary or Co-Recording Secretaries. In the event of the resignation of the Recording Secretary, he or she must submit the resignation and turn over records to the President or one of the Co-Presidents. In the event of the resignation of one of the Co-Recording Secretaries, he or she must submit the resignation to the Co-Recording Secretary.
Section 4.08 Education Council Selectors: in the case of co-presidents and/or co-recording secretaries, Executive Board members will vote to choose who will be the Bronx High School Federation, CCSE, CCELL or CCHS selectors.
Section 4.09 Removal
(a) Any Officer or Executive Board Member who fails to attend three Executive Board meetings in a school year without good cause following written notice from the Executive Board, shall be removed from office by recommendation of the Executive Board or motion from a member and two-thirds vote of the membership present and voting. If the removal is conducted through a vote of the membership, then the PA’s notice of meeting and agenda must cite that a vote will be taken by the membership as a disciplinary action against an Executive Board member.
(b) Any Officer or Executive Board Member may be removed from office with or without cause by a vote of at least 75% of the membership present and voting at a meeting called for that purpose or at a regularly scheduled general meeting, provided that notice has been given at least 10 days before such meeting. Any Officer who is the subject of a motion for removal from office must be given an opportunity to address the membership before any vote is taken.
(c) Officers or Executive Board members accused of misconduct or neglect of duty may be removed for cause only after a vote of the general membership to appoint a review committee; an investigation by the review committee which must include an opportunity for the Officer or Executive Board member to respond to charges; and a report by the review committee to the general membership. Findings must be presented in writing at a general membership meeting within 30 calendar days of the date the motion was presented. The association’s notice and agenda must indicate that a vote will be taken by the general membership regarding the removal of an Officer or Executive Board member.
(d) The result of the motion must be submitted in writing to the principal and to the Division of Family and Community Engagement
Section 4.10 List of Officers
(a) A list of PA Officers shall be compiled and maintained by the Recording Secretary or Co-Recording Secretaries and shall be posted with appropriate contact information on the PA website.
(b) A copy of the list shall be provided to a parent upon request.
ARTICLE V – EXECUTIVE BOARD
Section 5.01 Composition The Executive Board shall be composed of the elected Officers, six members-at-large and the chairs of the standing committees. The term of office shall be from July 1 through June 30.
Section 5.02 Members-at-Large Members-at-large shall attend all Executive Board meetings and shall serve on committees, special committees or projects at the request of the President or Co-Presidents and shall attend PA functions. Their term of office shall be from July 1 (or the date of their election) through June 30.
Section 5.03 Responsibilities The Executive Board shall plan and direct the work necessary to carry out the purposes of the PA. The Executive Board may act on behalf of the membership between general membership meetings. The President or Co-Presidents shall report the activities of the Executive Board to the general membership at each general meeting.
Section 5.04 Meetings Regularly scheduled meetings of the Executive Board shall be held monthly September through June, on at least 10 days notice. Executive Board meetings are open to the membership, who may observe but whose participation shall be at the pleasure of the President or presiding Officer.
Section 5.05 Special Meetings Special meetings of the Executive Board may be called with at least three days and no more than eight days notice (by telephone or e-mail or in such form as the Executive Board shall determine), by the President or both Co-Presidents or by written petition of at least five members of the Executive Board delivered to the President or both Co-Presidents. Notice of the special meeting shall include the agenda and proposed business to be transacted. Actions to be taken at the special meeting shall be limited to items included in the agenda. These meetings may be conducted by conference call if a quorum is present and the conversation is documented by a recording secretary.
Section 5.06 Quorum and Voting Each member of the Executive Board shall be entitled to one vote. Actions of the Board shall be by vote of a majority of the members of the Board present and voting. Eight (8) members of the Executive Board shall constitute a quorum, allowing for official business to be transacted. Electronic voting via email is allowed on matters that cannot await a regularly scheduled Executive Board meeting.
ARTICLE VI – MEMBERSHIP MEETINGS
Section 6.01 General membership meetings.
(a) General membership meetings of the PA shall be held on the second Tuesday of each month during the school year or as otherwise scheduled with at least 10 days notice to the membership. The dates of the scheduled meetings shall be published in the Weekly PA Emails and on the PA website. A meeting must be held within 60 days of the beginning of the school year. Notwithstanding the foregoing, the President, Co-Presidents or Executive Board may dispense with the January meeting in their discretion.
(b) All meetings, including committee and Executive Board meetings must be held in the School unless and until an exception is obtained from the Chief Family Engagement Officer. Under no circumstances are PA meetings to be held in private or commercial venues (e.g. restaurants and private clubs).
(c) All members may attend and participate during general membership meetings. The President, Co-Presidents or their designee shall preside over the general membership meetings.
(d) Observers may speak and otherwise participate, if acknowledged by the presiding Officer. Guests may be invited by the President, Co-Presidents or Executive Board.
(e) Order of Business: the order of business at meetings of the Association, unless changed by the Executive Board shall be:
Call to Order
Reading and Approval of Minutes
School Leadership Team Report
Special monthly topic
Section 6.02 Quorum and Voting. A quorum of fifteen (15) members of the PA, including at least two members of the Executive Board, present in person shall be required to conduct official business. Each member of the PA shall be entitled to one vote, except as otherwise provided herein or by law, actions shall be taken by majority vote. Voting by proxy or absentee ballot is strictly prohibited.
Section 6.03 Minutes. Minutes of the previous general or special membership meeting shall be available in written form and read for approval at the next general membership meeting. The approved minutes shall be posted on the PA website and available upon request to any member.
Section 6.04 Special Membership Meetings.
(a) A special membership meeting shall be called to deal with a matter of importance that cannot be postponed until the next general membership meeting. The President or both Co-Presidents may, or by request of at last five (5) Executive Board members shall, call a special membership meeting on at least 48 hours written notice to parents stating precisely what the topic of the meeting shall be. Notice of the special meeting shall include the agenda and proposed business to be transacted. Actions to be taken at the special meeting shall be limited to items included in the agenda
(b) Upon receipt of a written request from 30 members of the PA, the President or Co-Presidents must call a special membership meeting within 5 calendar days of the request, on at least 48 hrs written notice to the membership, stating precisely the topic of the meeting.
(c) These meetings may be conducted by conference call if a quorum is present and the conversation is documented by a recording secretary.
Section 6.05 Procedural Rules All procedural questions not covered by these Bylaws shall be governed by Roberts Rules of Order, latest revision, provided they are not inconsistent with law, policy, regulation and these Bylaws.
ARTICLE VII – COMMITTEES
Section 7.01 Standing Committees
- The President or Co-Presidents shall appoint standing committee chairs with the approval of the Executive Board. The President or Co-Presidents shall appoint members of the committees but may delegate appointment of members to the chair of the committee. Chairs of the standing committees shall be members of the Executive Board and shall be entitled to vote. There shall be no more than one chair of a standing committee, unless the Executive Board authorizes the appointment of no more than two co-chairs of a committee.
(b) The Standing Committees shall be:
(i) The Hospitality Committee shall order and serve refreshments at meetings and functions.
(ii) The Budget Committee shall be responsible for (1) drafting a proposed budget each spring and a written review of the prior year’s budget, both of which shall be presented for vote at the June general membership meeting and (2) presenting the budget process. The Treasurer shall be the chair of the Budget Committee. Among the members of the Budget Committee shall be the President or Co-Presidents and (after the election) the incoming President or Co-Presidents and Treasurer. See Section 8.03.
(iii) The Fundraising Committee shall be in charge of fundraising activities including but not limited to the annual Phonathon
(iv)The Auction/ Spring Fundraiser Committee shall be in charge of the annual event.
(v) The Safety Committee shall be responsible for the safety of students and others at the School, and shall serve as the parents’ representative on school safety issues and be responsible for communicating safety issues to the PA.
(vi)The Communications Committee shall be responsible for the PA Weekly Emails, the PA website and for fostering digital communications among the PA and parents, the School and others.
Section 7.02 Ad Hoc Committees
Ad hoc committees may be established with Executive Board approval. The President or Co-Presidents shall appoint chairs of ad hoc committees, with the approval of the membership. President or Co-Presidents shall appoint members of the committees but may delegate appointment of members to the chair of the committee. Chairs of the ad hoc committees are not voting members of the Executive Board, although they shall be invited to attend and participate in meetings of the Executive Board
Section 7.03 Committee Actions. Committee chairs shall report on their activities at the meetings of the Executive Board. The Executive Board shall have the right to approve, modify, amend or disapprove the activities of the committees. Committees are not authorized to expend funds of the PA or enter into binding agreements on behalf of the PA unless expressly authorized by the Executive Board.
ARTICLE VIII – FINANCIAL AFFAIRS
Section 8.01 Fiscal Year The fiscal year of the PA shall run from July 1 through June 30.
Section 8.02 Signatories. All checks require two signatures. All checks must be signed by a Co-President or the President and the Treasurer. If neither Co-President is available, the First Vice-President may sign in his or her stead. If the Treasurer is not available, the Assistant Treasurer may sign in his or her stead. All checks shall require at least two signatories who are not related by blood or marriage.
Section 8.03 Budget
(a) The Treasurer in consultation with the Budget Committee shall prepare a proposed budget for review at the May general membership meeting and adoption by the membership at the June general membership meeting. The proposed budget shall be reviewed by the Executive Board before it is presented to the membership.
(b) The Budget Committee shall assist the Treasurer in preparing monthly financial reports to the Executive Board and the membership, the Interim PA Financial Report and the Final PA Financial Report.
(c) The budget may be amended by vote of the general membership at any membership meeting. Any budget amendment must be prepared by the Treasurer and reviewed and approved by the Executive Board before being presented to the general membership.
(d) All expenditures not included in the budget at the time of its adoption must be approved by resolution of the membership. The budget committee shall receive and review all requests for emergency expenditures or expenditures which are not included in the budget, and shall make a recommendation to the next meeting of the Executive Board. Requests for expenditures not included in the budget must be reviewed by the Budget Committee and approved by the Executive Board prior to being considered by the general membership.
(e) The incoming Executive Board must review the proposed budget in September for presentation and discussion during the September general membership meeting. Budget amendments may be proposed at this time.
Section 8.04 Financial Accounting
(a) The treasurer and Budget Committee shall prepare and provide copies of the interim PA financial report by January 31 and the annual PA financial report by the June meeting, including all income and expenditures, to be presented and reviewed by the general membership. Copies of these reports shall be provided to the Principal of the School.
(b) The treasurer shall be responsible for all monies of the PA and shall keep accurate records in a form consistent with these bylaws. All records of the PA, including checkbooks, ledgers, cancelled checks, invoices, receipts, etc., shall be maintained and secured on school premises.
(c) All collected monies for next day bank deposit shall be secured on school premises.
(d) No parent or staff member shall collect fund raising proceeds from any student without the written approval from the Principal. Any requests from teachers or departments must go through the Assistant Principal who will submit written responses to such requests.
(e) The Executive Board is authorized to make an emergency expenditure not to exceed five hundred dollars ($500.00) with a two/thirds (2/3) approval by the Executive Board. These expenditures shall be reported to the general membership at the next association meeting in writing by the Treasurer. The minutes of the meeting must reflect a vote taken by the Association to accept this action.
Section 8.05 Audit
(a) The President or Co-Presidents may request volunteers to form an Audit Committee of 3 to 5 persons. Executive Board members who are not eligible signatories on Association checks may serve on the Audit Committee. The majority of the committee shall be comprised from the general membership.
(b) The Audit Committee shall conduct an audit of all financial affairs of the Association with the help of the Treasurer who shall make all books and records available to them. The Audit Committee may also recommend that an external audit of the Association financial records be conducted.
(c) Additional duties of the Audit Committee may include the examination of all relevant financial statements and records of disbursements, verification of all association equipment and ensuring compliance with by law provisions for the transaction of funds.
(d) The audit Committee shall prepare a written report or provide copies of the external report to be presented to the membership at a general membership meeting or upon completion of their review and investigation. This report shall be included for review and discussion during the June transfer of records.
ARTICLE IX – SCHOOL LEADERSHIP TEAM
Section 9.01 Parent Representatives. One of the Co-Presidents or the President, or their designee, shall be a member of the School Leadership Team. All other parent members of the School Leadership Team shall be elected by the general membership specifically to be members of the School Leadership Team. Parent representatives on the School Leadership Team shall not be members of the Executive Board solely by reason of their membership on the School Leadership Team.
Section 9.02 Nominations. Notice of School Leadership Team vacancies and election information will appear on the May general membership meeting notice. Nominations for School Leadership Team representatives will be taken at the May membership meeting. Nominations may be from the floor or in writing to the President or Co-Presidents and will \ remain open until eleven (11) days prior to the June general membership meeting. Nominees need not be present to submit their names or to be proposed by others. One School Leadership Team parent representative from the incoming freshman parents shall be elected at the October membership meeting.
Section 9.03 Election Election of School Leadership Team representatives shall take place at the June general membership meeting, except that the election of the incoming Freshman School Leadership Team parent representative shall be held at the October membership meeting.
Section 9.04 Notice that nominations will be taken shall be included in the communication of the May meetings which is sent to parents under Article VI. Notice that the election will be held shall be included in the notice of the June meeting which is sent to parents under Article VI. Notice that the election of the incoming Freshman School Leadership Team parent representative will be held shall be included in the notice of the October meeting.
Section 9.05 Vacancies. Notice of School Leadership Team vacancies during school year and election information will appear on the next general membership meeting notice, following the vacancy. Nominations for School Leadership Team representatives will be taken at that general membership meeting. Nominations may be from the floor or in writing to the President or Co-Presidents and will be closed at the end of the meeting. Nominees need not be present to submit their names or to be proposed by others. Election of School Leadership Team representatives shall take place at the next general membership meeting and elections shall follow the procedures set forth in Section 4.05 (d) of these Bylaws, as applicable.
ARTICLE X AMENDMENTS
Section 10.01 Procedure for Amendment These Bylaws may be amended at any regular meeting of the PA by a two-thirds vote of members present and voting, provided the amendment has been presented in writing to the membership at the previous meeting and appears in the notice of the meeting at which it is to be amended. Amendments are effective immediately unless otherwise stated in the motion.
Section 10.02 Review A formal review of these Bylaws shall be conducted at least every three years and may be amended at any regular meeting of the association by a two-thirds vote of the members present, provided the amendment was presented in writing to the membership at the previous meeting and appears in the notice of the meeting at which it is to be amended. Amendments are effective immediately unless otherwise specified.
Any member may present a motion at a general membership meeting to amend a provision of the bylaws that is not in compliance with CR A-660. Amendments that bring the bylaws into compliance must be voted on immediately after the motion is presented. A two-thirds vote of the membership is required for approval.
These bylaws as set forth above have been voted on and approved by the membership. The most recent amendment was approved, in accordance with the provisions of Article IX, at the membership meeting held on February 13, 2017.
Download SLT ByLaws: SLT ByLaws as of February 15, 2017
The Bronx High School of Science
School Leadership Team
75 Bronx Science Boulevard Bronx, NY 10468
Bylaws of the School Leadership Team of The Bronx High School of Science
Adopted February 15th, 2017
Article I – School Leadership Team Mission Statement and Educational Vision
The mission of the School Leadership Team (Team) of The Bronx High School of Science (School) is to support excellence in education through shared responsibility and accountability based on a common set of goals and expectations. To this end, the Team shall strive to work in true partnership to promote academic excellence at the School. Such excellence in education will enable the students of the School to become the best prepared students in the country and to be productive citizens during their academic years and afterwards, as they enter the best colleges and universities in the United States. The responsibilities of the SLT are to develop and to review the school’s Comprehensive Educational Plan (CEP), including annual goals and objectives, and to consult with the principal in developing a school-based budget and staffing plan aligned with the CEP. The SLT is not responsible for the hiring or the firing of school staff.
Article II – Team Composition
Section 1 – Size of Team
The total number of members shall be up to 14. The team shall maintain an equal number of parent and staff members, up to six each.
Section 2 – Mandatory members
The only three mandatory members of the SLT are the school’s principal, a Parent Association president or co-president, and the United Federation of Teachers (UFT) Chapter Leader. Mandatory members of the SLT may designate another member of their constituent group to serve in their stead.
Section 3 – Members at Large
The remaining members of the team shall consist of:
- One member of the administration designated by the principal
- Up to five elected parent members, excluding the mandatory, Parents’ Association co-president or designee
- Two elected UFT members
- One elected DC 37 member
- Two elected students
Section 4 – Election of Team Members
Parent and staff SLT members must be elected by their own constituent group in a fair and unbiased manner determined by each constituent group. All elections must be advertised widely, with reasonable advance notice given. Elections must be open to all members of the constituent group and must be held with the rules set forth in these bylaws.
Parent member elections will be scheduled simultaneously with PA elections each spring and at other times as needed in order to fill vacancies. Parents must be provided with a minimum of ten calendar days notice, prior to the election.
Student members will be selected in a fair and unbiased manner by the student body and shall serve for a period of one year. Student team members will be included in the total number of team members, but will not be counted when determining the balance of parent and staff members.
Elections held to fill vacancies due to resignation, cessation of member eligibility, or removal pursuant to Article IV, will be conducted by the appropriate constituent group prior to the next scheduled team meeting. Team members elected to fill vacancies shall be eligible to serve until the completion of that term.
Section 5 – Chairperson
The Chairperson shall be elected by consensus of the team and shall serve for a period of one year. If the team opts to elect Co-Chairpersons, they will share the role of Chairperson as outlined in these bylaws. The election shall take place at the September meeting. The Chairperson is responsible for scheduling meetings, sending notices, setting meeting agendas, ensuring that team members have the information necessary to guide their planning, and focusing the team on issues of importance to the school. The Chairperson ensures that voices of all team members are heard.
Section 7 – Length of Term and Term Limits
Team members, with the exception of mandatory members and student members with a one year term, are elected for two-year terms. However, all members must remain eligible to serve pursuant to Chancellor’s Regulation A-655 for the duration of their term.
Members may not serve more than six consecutive terms. However, if no other willing and eligible candidate is identified for a particular constituent group, a member may be elected for an additional term.
Section 8 – Responsibilities of School Leadership Team Members
Team members, including those additional roles outlined in these bylaws, are responsible for developing an annual school Comprehensive Educational Plan (CEP) that is aligned with the school-based budget for the ensuing school year. The school-based budget provides the fiscal parameters within which the SLT will develop the goals and objectives to meet the needs of students and the school’s educational program.
The SLT shall provide an annual assessment to the community or high school superintendent of the principal’s record of developing an effective shared decision-making relationship with the SLT members during the year.
The SLT will serve as the vehicle for consultation with parent representatives regarding federal reimbursable funding (e.g. Title I). The SLT will coordinate with other school committees such as the Parent Association to ensure that all school-wide committees are working toward the same goals set forth in the CEP.
On all other issues, the SLT shall play an advisory role to the principal and to the school leadership, and the consensus of the SLT shall be taken into account. The final decision on such other issues shall remain with the principal or school leadership, respectively.
Team members must work collaboratively by sharing their ideas and concerns and listening to the ideas and concerns of others; engaging in collaborative problem-solving and solution-seeking that will lead to consensus-based decisions.
Team members must communicate effectively with their constituent groups and share the views of their constituencies with the team.
Draft meeting minutes will be made available to the public upon request two weeks after each meeting. Draft meeting minutes of executive sessions will be made available upon request one week after each meeting.
Article III – Team Meetings
Section 1 – Schedule of Meetings
The SLT shall meet at least once a month during the school year. All meetings shall be held on the third Tuesday of each month, unless otherwise agreed. Additional meetings will be scheduled by the Chairperson as needed or upon request by the team members. Meetings will be scheduled at a time that is convenient for parent members on the team.
Members who miss more than two consecutive meetings without rendering in writing a good and valid excuse will be subject to removal from the team.
Section 2 – Notice of Team Meetings
The SLT will establish a yearly calendar which shall be posted in the general office, in the parent coordinator’s office, and on the school website, at the beginning of each school year. The calendar shall be distributed at the first meeting of the parent association which occurs after the first SLT Meeting, each school year. The meetings will be publicized in accordance with the protocol set forth by the Department of Education. The Chairperson will send meeting reminders one week prior to all meetings, in compliance with the Open Meetings Law.
Section 3 – Meeting Attendance
SLT members are expected to attend all meetings and to arrive on time. If team members are unable to attend the meeting, they must notify the Chairperson in advance of the meeting. Meetings are open to other members of the school community. All Chancellor’s Regulations regarding visiting non SLT members will be followed.
Meetings are open to the general public. Visitors will not be permitted to participate in the discussions but should bring any issues to their constituent representative or the Chairperson in writing, prior to or after the meeting. Photographing and video recording will be permitted in a way that is not disruptive to the proceedings, as deemed by the SLT. In the event of a motion to move to executive session, only invited visitors will be permitted to join the executive session meeting.
Section 4 – Quorum
A majority of SLT members including representation from each constituent group shall constitute a quorum. Each constituent group shall be responsible for ensuring that their group is adequately represented at each meeting. Mandatory SLT members (as defined in Article II, Section 2 above) may designate a temporary member to take their place at individual meetings if they are unable to attend, and such member shall be counted for quorum purposes. A majority of SLT members including representation from each constituent group shall constitute a quorum. Each constituent group shall be responsible for ensuring that their group is adequately represented at each meeting. Mandatory SLT members (as defined in Article II, Section 2 above) may designate a temporary member to take their place at individual meetings if they are unable to attend, and such member shall be counted for quorum purposes.
Section 5 – Order of Business
- Call to Order
- Reading and Approval of the Previous Meeting’s Minutes
- Discussion of Unfinished Business Agenda Items
- Discussion of New Business Agenda Items
Article IV – Removal of School Leadership Team Member
Section 1 – Removal Process
Team members who fail to attend two consecutive meetings, fail to perform their roles and responsibilities as outlined in these bylaws, or behave in a manner that is disruptive and undermining to the work of the Team, will be removed by the consensus of the remaining team members. The member shall be provided a written notice of the Team’s decision. The letter shall include the reason for the removal. The letter shall be signed by the Chairperson and shall be sent by registered return receipt mail delivery to ensure proper notification and receipt.
Section 2 – Filling a Vacancy
When a member resigns or is removed, the vacancy will be advertised to the appropriate constituent group, and an election will be held in accordance with these bylaws.
Article V – Decision Making
Section 1 – Decision Making
Consensus-based decision making must be the primary means of making SLT decisions. Consensus should be defined as reaching an agreement acceptable to all members. The team should develop methods for engaging in collaborative problem-solving and solution seeking and, when necessary, effective conflict resolution strategies.
Article VI – Conflict Resolution
Section 1 – Assistance from the District Leadership Team (DLT)
The SLT will seek assistance from the DLT or appropriate superintendent when members cannot reach agreement on an issue. Where team members have difficulty obtaining information or wish to obtain assistance in resolving issues relating to consultation with the school principal, they may seek assistance from the DLT or superintendent. If after receiving assistance from the DLT or superintendent, the Team still cannot reach agreement on the CEP, the superintendent will make the final determination.
Section 2 – Assistance from the Office for Family Engagement and Advocacy (OFEA)
If the DLT or superintendent is unable to resolve such issues to the satisfaction of team members, team members may send a written request for assistance to the designated OFEA engagement staff.
Article VII – Bylaws Review and Amendment
The bylaws may be amended at any regular meeting of the team, provided notice of any proposed changes has been given at a previous meeting. In addition, the bylaws will be reviewed annually, at the start of the school year to ensure that the document’s provisions meet the needs of the team and remain consistent with Chancellor’s Regulation A-655.
These bylaws were amended on February 15th, 2017, and are on file in the principal’s office.
Jean M. Donahue, Ph.D
UFT Chapter Leader
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